Senior Event Planner With Bauer Media: #CreateYourFuture

Budgets and Forecasts

• To have input into the accurate and timely construction of budgets and quarter forecasts for each event.
• Once a cost budget is agreed senior event planner will ensure all costs and expenditure is in line with the project cost budget.
• To ensure all costs and revenues and P&L data is accurately phased and reported to the Event director.

Planning

• Work on a range of conferences/seminars and membership clubs’ events across the year
• Manage all logistical aspects of the event: venue, conference, and speaker requirements
• Support the conference producer with speaker communication & liaison.
• Liaise with agencies to book bedrooms for all staff & hostesses
• Establish deadlines and aid with speaker preparations (travel, accommodation)
• Ensure Health & Safety guidelines are adhered to – prior to event, approval of venue, daily checks on site, risk assessment of venue (training will be given)
• Provide information and liaise with Exhibitors/Sponsors/Speakers pre-event:
• Specific speaker AV requirements (rehearsals, technical support etc.)
• Supplier liaison to ensure all event requirements are serviced at a minimum cost
• Brief venue/hotel of required configuration and specific conference requirements, pay attention to cut off dates for rooms, cancellation policies and payment of deposits
• On site responsibility.
• Main point of contact for delegates, speakers, and hotel
• Calculate forecasts & monitor accounts when paying invoices
• Onsite management (including the management off staff and contractors onsite)

Marketing Promotion

• Supports manager/or agency in developing delegate marketing plans with critical paths for each event. Implements activity with the support of others
• Supports in attracting quality attendees.
• Set up of the post-event presentation website ensuring live within a week of the event ending, converting all presentations into PDF, gaining authority from all speakers, signing off final agenda with producer
• Support Conference producer in promoting the content of event in magazine, DM and other methods reflecting the brand.
• Formulate and deliver on-line strategy for event registrations.

• Proven experience as an Events Planner
• Impressive portfolio of previously managed events/conferences.
• Attention to detail to ensure that every aspect of an event is perfect
• Excellent interpersonal skills, as the job constantly involves working with people
• Strong negotiation skills to effectively deal with suppliers and contractors
• Excellent time management and communication skills
• Ability to manage multiple projects independently
• Strong problem-solving skills and the ability to think on their feet when unexpected events occur
• Audience engagement skills – pre & post event
• Demonstrates and communicates a deep understanding of event business and drives knowledge in this field.
• Makes sound decisions based on fact rather than emotion.  Analyses problems skilfully and uses logic to reach solutions.
• Maintains high standards despite pressing deadlines and does work right first time; corrects own errors and regularly produces accurate, thorough professional work.
• Sound financial planning
• Operational Planning – to utilise both internal and external specialist service providers to assist where required in order delivering the operational plan to schedule.